{"id":113527,"date":"2023-04-20T09:18:26","date_gmt":"2023-04-20T03:48:26","guid":{"rendered":"https:\/\/legalwindow.in\/?p=113527"},"modified":"2023-04-15T09:22:01","modified_gmt":"2023-04-15T03:52:01","slug":"change-in-the-name-of-the-company-step-by-step-procedure","status":"publish","type":"post","link":"https:\/\/www.legalwindow.in\/blog\/change-in-the-name-of-the-company-step-by-step-procedure\/","title":{"rendered":"Change in the Name of the Company: Step By Step Procedure"},"content":{"rendered":"<p>&nbsp;<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-113533 size-full\" title=\"Changing the name of the Company\" src=\"https:\/\/legalwindow.in\/wp-content\/uploads\/Change-in-the-Name-of-the-Company-Step-By-Step-Procedure-3.png\" alt=\"Changing the name of the Company\" width=\"1200\" height=\"630\" srcset=\"https:\/\/www.legalwindow.in\/blog\/wp-content\/uploads\/Change-in-the-Name-of-the-Company-Step-By-Step-Procedure-3.png 1200w, https:\/\/www.legalwindow.in\/blog\/wp-content\/uploads\/Change-in-the-Name-of-the-Company-Step-By-Step-Procedure-3-600x315.png 600w, https:\/\/www.legalwindow.in\/blog\/wp-content\/uploads\/Change-in-the-Name-of-the-Company-Step-By-Step-Procedure-3-300x158.png 300w, https:\/\/www.legalwindow.in\/blog\/wp-content\/uploads\/Change-in-the-Name-of-the-Company-Step-By-Step-Procedure-3-1024x538.png 1024w, https:\/\/www.legalwindow.in\/blog\/wp-content\/uploads\/Change-in-the-Name-of-the-Company-Step-By-Step-Procedure-3-768x403.png 768w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Changing the name of a <\/span><span style=\"font-weight: 400;\">company<\/span><span style=\"font-weight: 400;\"> is a common phenomenon in the world of business. A company may decide to change its name for many reasons likewise a change in ownership, rebranding, or to better reflect its goods\/ services. However, the process of changing company\u2019s name includes certain legal formalities that require to be followed to make sure the changes is identified by the appropriate government authorities and stakeholders. In this article, we will discuss about the procedure of changing in the name of the company that may vary upon the jurisdiction and company type.<\/span><\/p>\n<table style=\"width: 100%;\">\n<tbody>\n<tr>\n<td style=\"border: 1px solid #555;\">\n<h2><b>Table of Content<\/b><\/h2>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#do\"><span style=\"font-weight: 400;\">Do you want to change your Company Name after its Incorporation?<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#for\"><span style=\"font-weight: 400;\">Reasons for changing the name of the Company<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#of\"><span style=\"font-weight: 400;\">Section 4 of the Companies Act, 2013<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#the\"><span style=\"font-weight: 400;\">Documents required for Changing the Name of a Company<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#a\"><span style=\"font-weight: 400;\">Procedure for Name Change of a Company<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#post\"><span style=\"font-weight: 400;\">Post Company Name Change Compliance<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#can\"><span style=\"font-weight: 400;\">How Can Compliance Calendar Help?<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#takeaway\"><span style=\"font-weight: 400;\">Takeaway<\/span><\/a><\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2 id=\"do\"><b>Do you want to change your Company Name after its Incorporation?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">A company&#8217;s name is one of its most critical assets. It&#8217;s how clients, <\/span><span style=\"font-weight: 400;\">shareholders<\/span><span style=\"font-weight: 400;\">, and stakeholders recognize and interact with the organization. It&#8217;s also one of the most visible components of a company&#8217;s brand. In some cases, however, a company may decide to change its name. The Companies Act, 2013 governs the process of changing a company&#8217;s name in India.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Also, company\u2019s name is its identity, and changing it is a significant decision that requires careful consideration. There may be several reasons why a company may want to change its name. It could be due to rebranding, mergers, acquisitions, or even to reflect a change in the company&#8217;s focus or direction. Whatever the reason may be, the Companies Act, 2013, lays down certain procedures and requirements that need to be followed when changing a company&#8217;s name.<\/span><\/p>\n<h2 id=\"for\"><b>Reasons<\/b> <b>for changing the name of the Company<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">There are several reasons why a company may choose to change its name. One of the most common reasons is that the existing name no longer represents the company&#8217;s core values or mission. Another reason may be a change in ownership, which may require a new name to reflect the new leadership. A company may also want to change its name to rebrand itself or to enter into a new market segment.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The reasons for changing a name of the company can also depend upon of various reasons such as: &#8211;<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">One has changed their goods or industry<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Name suffering from confusion in brand<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">When the name is creating or misleading the confusion among consumers<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Disliking the name<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">It\u2019s an inherited name and one is nor willing to continue with it<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">When the name is too long or too short<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">There can Change the Company\u2019s name in the following manners:-<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Company name change from PQR Limited to ABC Limited<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Conversion of the Company Public to Private<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Conversion of the Company Private to Public<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Changing the name of a company shall not affect the legal status, rights, or obligations of the company or its members. The company&#8217;s existing contracts, agreements, and other legal obligations will continue in the same manner and will not be affected by the change of name. The change of name does not affect the company&#8217;s structure, management, or ownership.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The company will retain its existing registration number, and all the assets and liabilities of the company will remain the same. However, it is important to ensure that all legal compliances related to the name change are fulfilled to avoid any legal issues in the future.<\/span><\/p>\n<h2 id=\"of\"><b>\u00a0Section 4 of the Companies Act, 2013<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">This is a significant provision that shows the Memorandum of Association (MOU) of a Company. The MOU is a legal document, which is having the fundamental situations on that a company is incorporated. The following are the important provisions of Section 4:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Memorandum of Association:<\/b><span style=\"font-weight: 400;\"> The section specifies that every company must have a MOU which shall be in a prescribed form.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Contents of Memorandum:<\/b><span style=\"font-weight: 400;\"> The memorandum of association must contain the name of the company, its registered office, the objects of the company, the liability of its members, and the amount of share capital with which the company is being registered.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Alteration of Memorandum:<\/b><span style=\"font-weight: 400;\"> The section also lays down the procedure for alteration of the memorandum of association. Any alteration to the memorandum of association must be made by passing a special resolution in a general meeting of the company and with the approval of the Central Government.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Effect of Alteration:<\/b><span style=\"font-weight: 400;\"> The alteration of the memorandum of association will only be effective upon the issue of a fresh certificate of incorporation by the Registrar of Companies.\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Overall, Section 4 of the <\/span><span style=\"font-weight: 400;\">Companies Act, 2013<\/span><span style=\"font-weight: 400;\"> provides for the essential requirements for the memorandum of association of a company and the procedure for altering it. The memorandum of association is a crucial document for a company as it sets out the fundamental conditions upon which the company is incorporated and operates.<\/span><\/p>\n<h2 id=\"the\"><b>Documents required for Changing the Name of a Company<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">The documents required for changing the name of a company may vary depending on the jurisdiction and type of company. However, the following is a general checklist of the documents that may be required for changing the name of a company:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Application for name change in the prescribed form<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Copies of the special resolution authorizing the name change<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The Copy of the existing memorandum and articles of association<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Copy of the new memorandum and articles of association with the proposed name<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The Copy of the minutes of the board meeting approving the proposed name<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Copy of the notice of the general meeting with the proposed name<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The Copy of the fresh certificate of incorporation with the new name<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Copy of the updated PAN card, <\/span><a href=\"https:\/\/legalwindow.in\/gst-registration\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">GST Registration<\/span><\/a><span style=\"font-weight: 400;\"> Certificate, and other legal documents with the new name<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Bank letter requesting the bank to change the name of the account holder<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Updated letterheads, business cards, and other stationery with the new name<\/span><\/li>\n<\/ul>\n<h2 id=\"a\"><b>Procedure for Name Change of a Company<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">The procedure for changing the name of a company under the Companies Act, 2013 in India involves the following steps:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Conduct a Board Meeting:<\/b><span style=\"font-weight: 400;\"> The first step is to convene a board meeting and pass a resolution to recommend the proposed name change. The board resolution should authorize the company to file an application for name approval with the Registrar of Companies (ROC).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Check Availability of the New Name:<\/b><span style=\"font-weight: 400;\"> The next step is to check the availability of the proposed name by searching the name availability database on the <\/span><span style=\"font-weight: 400;\">Ministry of Corporate Affairs (MCA)<\/span><span style=\"font-weight: 400;\"> website. The new name should not be similar or identical to the name of any other company or <\/span><span style=\"font-weight: 400;\">trademark<\/span><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Pass a Special Resolution:<\/b><span style=\"font-weight: 400;\"> After the name approval, the company must pass a special resolution in a general meeting of shareholders to approve the name change. The notice for the general meeting must be sent to all shareholders, directors, and auditors at least 21 days before the meeting.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>File the Required Documents:<\/b><span style=\"font-weight: 400;\"> After passing the special resolution, the company must file an application for name approval with the ROC along with the required documents, including a copy of the board resolution, the special resolution, the new memorandum and articles of association, and a copy of the name approval letter.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Obtain Approval:<\/b><span style=\"font-weight: 400;\"> The ROC will review the application and documents and may request additional information or clarification. If the ROC is satisfied, it will issue a new certificate of incorporation with the new name. The name change becomes effective from the date of issue of the new certificate of incorporation.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Update Legal Documents:<\/b><span style=\"font-weight: 400;\"> The company must update all its legal documents, including PAN card, GST registration, bank account, letterheads, and business cards with the new name.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Notify Stakeholders:<\/b><span style=\"font-weight: 400;\"> The company must also notify its stakeholders, including customers, suppliers, vendors, and government agencies, about the name change.<\/span><\/li>\n<\/ul>\n<h2 id=\"post\"><b>Post Company Name Change Compliance<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">After changing the name of a company, the following compliance requirements must be fulfilled:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Update the New Name:<\/b><span style=\"font-weight: 400;\"> All legal documents, including the Memorandum and Articles of Association, share certificates, bank account, PAN card, <\/span><span style=\"font-weight: 400;\">GST<\/span><span style=\"font-weight: 400;\"> registration, and other registrations or licenses, must be updated with the new name.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Update the Company&#8217;s Website:<\/b><span style=\"font-weight: 400;\"> The company&#8217;s website, if any, must also be updated with the new name, and all online platforms where the company has a presence should also be updated accordingly.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Notify Banks and Financial Institutions:<\/b><span style=\"font-weight: 400;\"> The company must inform all banks and financial institutions with which it has accounts or dealings about the name change and submit the necessary documents for updating their records.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Inform Customers, Vendors, and Government Agencies:<\/b><span style=\"font-weight: 400;\"> The company must inform its customers, vendors, and government agencies, including the tax authorities, about the name change.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Amend Contracts and Agreements:<\/b><span style=\"font-weight: 400;\"> All contracts, agreements, and other legal documents entered into by the company in its old name must be amended to reflect the new name.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Update Stationery:<\/b><span style=\"font-weight: 400;\"> The company must also update all its stationery, including letterheads, business cards, envelopes, invoices, and other printed material, with the new name.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Update Advertising and Marketing Material:<\/b><span style=\"font-weight: 400;\"> All advertising and marketing material, including brochures, pamphlets, and other promotional materials, must also be updated with the new name.<\/span><\/li>\n<\/ul>\n<h2 id=\"can\"><b>How can Compliance Calendar help?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">A compliance calendar can be helpful in ensuring that all the post-name change compliance requirements are fulfilled within the required timelines. A compliance calendar is a tool that helps to track and manage regulatory compliance deadlines and other obligations.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A compliance calendar can help in the following ways:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Reminds of Compliance Deadlines:<\/b><span style=\"font-weight: 400;\"> A compliance calendar can be set up to send reminders of upcoming compliance deadlines, such as <\/span><a href=\"https:\/\/legalwindow.in\/roc-company-annual-filing\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">filing annual returns<\/span><\/a><span style=\"font-weight: 400;\">, tax payments, or other regulatory filings.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Helps in Planning:<\/b><span style=\"font-weight: 400;\"> A compliance calendar can help in planning the activities and resources required for fulfilling compliance requirements, such as updating legal documents or notifying stakeholders.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Minimizes Risks:<\/b><span style=\"font-weight: 400;\"> A compliance calendar can help minimize the risk of non-compliance with regulatory requirements, which can result in legal penalties, fines, or reputational damage.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Provides a Single Source of Truth:<\/b><span style=\"font-weight: 400;\"> A compliance calendar can act as a single source of truth for all compliance requirements, helping to ensure that all relevant information is organized and accessible in one place.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Improves Communication:<\/b><span style=\"font-weight: 400;\"> A compliance calendar can improve communication between different teams or departments within the company, helping to ensure that everyone is aware of compliance requirements and timelines.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Overall, a compliance calendar can be a useful tool for ensuring that all post-name change compliance requirements are met in a timely and efficient manner, reducing the risk of legal issues and improving the overall compliance posture of the company.<\/span><\/p>\n<h2><a href=\"https:\/\/legalwindow.in\/change-of-name-of-company-llp\/\" target=\"_blank\" rel=\"noopener\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-103899 size-full\" title=\"change company name\" src=\"https:\/\/legalwindow.in\/wp-content\/uploads\/change-company-name.jpg\" alt=\"change company name\" width=\"1000\" height=\"200\" srcset=\"https:\/\/www.legalwindow.in\/blog\/wp-content\/uploads\/change-company-name.jpg 1000w, https:\/\/www.legalwindow.in\/blog\/wp-content\/uploads\/change-company-name-600x120.jpg 600w, https:\/\/www.legalwindow.in\/blog\/wp-content\/uploads\/change-company-name-300x60.jpg 300w, https:\/\/www.legalwindow.in\/blog\/wp-content\/uploads\/change-company-name-768x154.jpg 768w\" sizes=\"auto, (max-width: 1000px) 100vw, 1000px\" \/><\/a><\/h2>\n<h2 id=\"takeaway\"><b>Takeaway<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Changing the name of a company can be a relatively simple process, but it is important to ensure that all legal compliances are fulfilled to avoid any legal issues in the future. The procedure for changing the name of a company under the <a href=\"https:\/\/www.mca.gov.in\/Ministry\/pdf\/CompaniesAct2013.pdf\" target=\"_blank\" rel=\"noopener\">Companies Act, 2013<\/a> involves obtaining board and shareholder approvals, filing the necessary documents with the Registrar of Companies, and updating legal documents, licenses, and registrations. After the name change, it is important to fulfil post-name change compliance requirements, as mentioned above.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It is advisable for consulting with a legal professional or corporate services provider of the <\/span><a href=\"https:\/\/legalwindow.in\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Legal Window<\/span><\/a><span style=\"font-weight: 400;\"> and using a compliance calendar can be helpful in navigating the name change process and ensuring compliance with all relevant laws and regulations.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>&nbsp; Changing the name of a company is a common phenomenon in the world of business. A company may decide to change its name for many reasons likewise&hellip;<\/p>\n","protected":false},"author":9,"featured_media":113532,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[22],"tags":[],"class_list":["post-113527","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-change-in-business"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Changing the name of the Company &#187; Legal Window<\/title>\n<meta name=\"description\" content=\"This article briefly describes the Changing the name of the Company, Documents required for Changing the Name of a Company.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.legalwindow.in\/blog\/change-in-the-name-of-the-company-step-by-step-procedure\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Changing the name of the Company &#187; 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